Privacy Policy

ScholarNote ("we", "our", "us") is committed to protecting the privacy, confidentiality, and security of personal and institutional data. This Privacy Policy outlines how information is collected, used, disclosed, and safeguarded when you access or use the ScholarNote platform.

1. Information We Collect

• Personal Information: Name, email address, affiliation, role, contact details, and login credentials.
• Academic Information: Manuscripts, reviewer reports, editorial comments, metadata, and research-related content.
• Institutional Information: Journal details, publisher information, and administrative data.
• Technical Information: IP address, browser type, device data, access logs, and usage analytics.

2. How We Use Your Information

• To provide, operate, and maintain the ScholarNote platform
• To manage manuscript submissions, peer review, and editorial workflows
• To authenticate users and enforce access controls
• To communicate system updates, service notifications, and administrative messages
• To improve platform performance, security, and user experience
• To comply with legal and regulatory obligations

3. Legal Basis for Processing

ScholarNote processes personal data based on contractual necessity, legitimate interests, legal obligations, and user consent, depending on the nature of the interaction and applicable regulations.

4. Data Sharing and Disclosure

We do not sell personal data. Information may be shared only with:

• Authorized journal administrators, editors, and reviewers
• Trusted service providers supporting platform operations
• Regulatory authorities when legally required
• Institutional partners based on contractual arrangements

5. Data Security

ScholarNote implements industry-standard technical and organizational safeguards, including secure authentication, encryption, access control, and audit mechanisms to protect data against unauthorized access, disclosure, alteration, or destruction.

6. Data Retention

Data is retained only for as long as necessary to fulfill scholarly, contractual, and legal obligations. Journals and institutions may define additional retention requirements under their governance policies.

7. User Rights

Subject to applicable law, users may have the right to:

• Access personal data
• Request correction or updates
• Request deletion or restriction of processing
• Withdraw consent where applicable
• Request data portability

8. Cookies and Tracking Technologies

ScholarNote uses cookies and similar technologies to support authentication, platform functionality, performance monitoring, and user experience optimization. Users may control cookies through browser settings.

9. Third-Party Services

ScholarNote may integrate third-party services for authentication, analytics, or infrastructure support. These providers are contractually bound to protect data and process it only for authorized purposes.

10. International Data Transfers

Where applicable, data may be processed across jurisdictions in accordance with recognized data protection safeguards and contractual controls.

11. Children’s Privacy

ScholarNote is intended for academic and institutional use and is not designed for children under the age of 13. We do not knowingly collect data from minors.

12. Changes to This Policy

This Privacy Policy may be updated periodically. Changes will be posted on this page with a revised effective date.

13. Contact Information

For questions regarding this Privacy Policy or data practices, please contact:

ScholarNote

Email: support@scholarnote.ac

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This Privacy Policy is designed to support transparency, academic integrity, and regulatory alignment for digital scholarly publishing ecosystems.